ASP Award Nomination FAQs
Nominations closed on Sunday, March 24, 2024 8:59pm PT
We have listed some commonly asked questions during the nomination and selection stages of the ASP Awards. Feel free to contact us if we can help answer any additional questions you may have.
Q: What is the deadline for submitting nominations?
A: Beginning in 2023, March 15 is now the deadline for submitting all nominations. (Extensions may occur and will be noted).
Q: Can I create an account, and finish the submission process at a later date?
A: In any given awards season, you can access a previous account, or create a new one as a Nominator. Once you begin your Nominee submission process, you can save a long the way up until the due date. There are three steps to a completed submission: Save Nominee, Save Submission, Submit. Your nomination page should state: State: Complete with the date and time.
Q: Did the nomination submission process change in 2022?
A: Yes. There is only one Nominator Account per nomination. The Nominator is now responsible for creating an account and submitting all of the documents, including the Letters of Recommendation via the Nominator's Account. The submission documents can be added as available by the Nominator before the deadline or can be updated as needed.
Q: What are the cycles of when each Award is given?
A: The Bruce Medal and the Trumpler Award will continue to be given each year. Due to an increase in the quantity of Awards, the amount and quality of nominations, and the size of our growing Awards Gala, the ASP will announce which additional Awards will be given each year when nominations open.
Q: Guidelines are provided for each Award so can I submit my nomination for any Award when nominations are open?
A: The guidelines are published to help you collect the documents needed, but nomination submissions are only open for the Awards the year they will be given. The Awards season starts in January of each year and at that time we will announce which Awards will be open for nomination.
Q: The ASP used to allow nomination submissions to qualify for 2-3 cycles. What happens if I submitted a nomination before 2022? Will my Nominee still have 1-2 more cycles to qualify?
A: All previous submissions prior to 2022 will be grandfathered into the cycles for each award, as was specified in previous years. If you have any questions about your original submission date, please feel free to contact us at awards@astrosociety.org. All new Nominee submissions starting in 2022 are only valid for the year in which they were submitted.
Q: Can I resubmit a Nominee in subsequent cycles?
A: Yes, we do encourage resubmitting your nomination each year as qualifies. But we highly recommend your letter and the letters of recommendation be updated and resubmitted, especially for those Awards not given each year.
Q: What is meant by "independent" letters of support? nominator's letter?
A: Independent means that the Nominator is not the same person as those who submit a Letter of Support and they cannot be the nominee as well.
Q: Do I have to be an ASP Member in order to nominate?
A: Nominations are open to all! You do not need to be an ASP Member. Just remember that you can not nominate yourself.
Q: Are Nominations accepted outside of the United States?
A: Yes, anyone, from any country, can nominate a person or group (as in specific guidelines) from any country!
Q: Can I nominate myself?
A: Unfortunately, a Nominee cannot be the same person as the Nominator.
Q: Can I submit different Nominees for different awards?
A: Yes, a Nominator can submit a unique Nominee for different awards.
Q: Can the same person be nominated for two awards by the same nominator?
A: Yes, the same person can be nominated for multiple awards, however, the submissions must follow the guidelines for each awards. Nomination letters must indicate the specific qualifications and letters of recommendation cite specific qualifications for each specific award.
Q: Can I nominate the team I am working with for the Klumpke-Roberts award?
A: Because the ASP doesn't accept self-nominations for any of its awards, someone outside the team would have to do the nomination. If a team is nominated, please note that the award is for a lifetime of education and outreach contributions.
Q: Can the same person be nominated for two awards by the same nominator?
A: Yes, the same person can be nominated for multiple awards, however, the submissions must follow the guidelines for each awards. Nomination letters must indicate the specific qualifications and letters of recommendation cite specific qualifications for each specific award.
Q: If we nominated a Trumpler Award candidate last year who was not selected, can we resubmit with updated information? And can we nominate an additional new person this year?
A: Yes. A Trumpler Award candidate must be a recipient of their PhD within two years to qualify. Their nomination, including any updated information, can be resubmitted for one more year.
Important note: If you have a new candidate in the current year, they will be your one candidate from the same institution.
Q: Can a high school physics/astronomy teacher be considered for an amateur astronomer award?
A: The amateur awards must be for work that is done for enjoyment and is not done for money compensation. If a teacher does an educational project in astronomy as part of their work teaching science, that would not be an amateur project. But if the teacher teaches English, and does an astronomy project completely as a hobby, that would be an amateur project.
The teacher however may qualify for the ASP's Brennan Award if that award is being given in that specific nomination year. Nomination Guidelines can be reviewed at any time to prepare.
Q: When are nominees selected? How are they informed?
A: Awardees are contacted directly by the President of the ASP’s Board of Directors in the latter part of June or early July.
Q: How will the nominator find out if their nominee was selected or not?
A: If your nominee was not selected, you, as nominator will receive notification sometime before mid-July.
Q. How do I log into my account to see my submission?
A. You can log in to your account, but you will not be able to edit your documents.
